Ratifying the consitition of Unit.

 Having an Annual General Meeting is a thing/ a process that needs to be learned and done.  Everything needs to be okayed and finalized through an AGM.  Then typed out and copies sent out.  This helps everyone formally know what you are doing / have done.

At the AGM motions that have been moved through out the year are rattified and become a formal part of the opporating management system of the Gipps Guides. 

So when is your AGM Ladies?

Encouraged to be written by Clear Vision [http://www.clear-vision.com.au]

Annual General Meetings (AGM's)

Each year the Adult sections of Girl Guides have an Annual General Meeting.

Having a known theme and format makes the day pass more successfully.
A Guest speaker may be invited to speak on the topic that is decided upon. Usually the topic has something to do with which all members may have participated in, or are going to benefit by knowing.

The President gives a speech about the event and happens of the previous year.  Included is a treasurers report.  The financial books are there for viewing. Statements and balance sheets included.

Then the Invited Guest (not Guest Speaker) is welcomed and formally introduced by the President. The President then declares all positions empty.

This Invited Guest is now the 'Chair' and the meeting goes through them. The rules and Guide Lines re nomination and voting are explained to all present. All nominated people are invited to give a speak on why they would be a good influence and how they will fulfill the position should they be elected. 

Voting usually is as a secret ballet.  Adjudicated and checked by a second person not involved in the preceedings until now.  The results are read out by the Chair.

Once all the voting has been completed the Chair then hands the incoming president the Presidency.  Welcomes them and then becomes a Guest.

Encouraged to be written by Clear Vision [http://www.clear-vision.com.au]

Is there room for a Vise President in Gipps Guides?

  Rebecca sees the need for a Vise President.  The Vise President position is a maybe.  Depending on your understanding of what one is and the Job descriptions given to the position.

  I suggested that an agenda be opened for the AGM to vote on.  But in the mean time to a) put the thought forward b) have general discussion at meeting, c) vote on including it in the AGM for rattification, d) if it okayed a general meeting then have a trial period with a Vise President. e) What is the Vise Presidents role to be?  ? same as a Patrol Seconder? (In the mean time I'll hunt out the old Ranger / Ranger Guide/ Guide Handbooks for a basic description.  Does the Region have a description of the possition of vise president?? that they could review?  Does State or National??  To keep the position "Guides Like" where would I look other wise?... now I am curious.

Encouraged to be written by Clear Vision [http://www.clear-vision.com.au]

10% of fundraising Profit is too...

Finance and Fundraising

Previously it had been decided that:
That for approved items if personal monies spent on events are to be approves at meeting and refunded.
That there be a petty cash book in operation.
That the monies for petty cash come from fundraising.
That 10% of all monies fundraised or donated be with held for funding the unit.
That the above 10% provide further events a budget.
That the 10% also cover the petty cash for normal unit meeting requirements.

After discussion it has been decided that 10% of fund raising Profit is too be kept in the unit account. Among other things towards Petty cash.

To be reviewed at AGM May 2010